Retrieved from https://phdessay.com/understand-how-to-handle-information-in-social-care-settings/, Hire skilled expert and get original paper in 3+ hours, Run a free check or have your essay done for you, Didn`t find the right sample? It appears to be a variation of the _gat cookie which is used to limit the amount of data recorded by Google on high traffic volume websites. We use cookies to give you the best experience possible. These storage areas should also be fire and water-resistant to prevent damage and destruction as a result of a disaster. Explore how the human body functions as one unit in During the upcoming Capacity Development Workshop (CDW) scheduled for 6th and 7th May, 2019 at Kololo SS, a new compilation of UPDATED NOTES will be included on the resource DVD which will be given to every participant free of charge. It needs to be accurate and prepared in a timely manner. Plus, a top-quality electronic data storage and document management system lets you go beyond simply storing the data. It may be your organisations policy to encrypt files when they are transferred to other devices for extra layers of security. We also use third-party cookies that help us analyze and understand how you use this website. For example if the NHS holds information about you under the Freedom of Information Act 2000 you have a right to know what this information is and who it is available to. For example, it should be explained to employees that they shouldnt share their password or leave a computer logged in unattended. It has to be specific and stick to the necessity or purpose (be relevant), have meaning and make sense which will help gain understanding. Kampala (U), The National Executive Committee 2022-2025, Why all S.3 learners Must do Directorate of Industrial Training (DIT) Assessment Due November 2023, Airtel Xtream Unlimited Internet: The Perfect Solution for your Schools Internet Needs, How Teachers Can Help Students to Understand and Appreciate Microsoft Excel Better. ( Level 3 Diploma in Adult Care, Promote effective handling of information in care settings) 2.2 Demonstrate practices that ensure security when storing and accessing information. This could be a locked filing cabinet or password-protected computer software. Need urgent help with your paper? . 2.2 Demonstrate practices that ensure security when storing and accessing information. This cookie is used for social media sharing tracking service. Electronic databases format, arrange and present information in customizable ways, Electronic databases can easily share the information with other software applications/programs. you may need to whistleblow to outside agencies. This cookie is set when the customer first lands on a page with the Hotjar script. Bottom of Form Q 3. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified. The Manual Library. All staff should know how to report a breach in security this will usually be a report to your manager but some organisations may have named information officers. This page is designed to answer the following questions: NOTE: This page has been quality assured for 2023 as per our Quality Assurance policy. To facilitate this interaction, your system should feature functions such as the ability to provide feedback, post comments and also allow open discussions with the relevant personnel and entities. Support others to understand the need for secure handling of information, 2.4. These cookies can only be read from the domain that it is set on so it will not track any data while browsing through another sites. This may be in a filing cabinet, drawer or folder that is only accessible by authorised persons. This manual outlines, procedures for production, distribution, Agency (NSA) security doctrine associated with Link 16, devices. Inconsistency in data entry, room for errors, miskeying information. Describe features of manual and electronic information storage systems that help ensure security. It contains an encrypted unique ID. They can be linked with the payroll software which can also track leave requests. Routinely To do something often, but not necessarily on a set schedule. An information or records management system - most often electronic - designed to capture, process, store and retrieve information is the glue that holds a business together. Buy Answer of This Assessment & Raise Your Grades This is used to present users with ads that are relevant to them according to the user profile. Paper-based systems are repositories of written or typed records. It would also on collection preservation, storage and handling, which were covered to . This means that anyone with physical access to the records will be able to read them, so it is best practice to ensure that the physical location is secure. Available on the COSHRC web site is its Archives Resource Center, which includes . The cookies store information anonymously and assign a randomly generated number to identify unique visitors. Information that no longer needs to be accessed on a day-to-day basis may be archived in a secure storage facility or shredded/incinerated policies must be in place to guide the destruction and archiving of information. Examples of . Robert is an actor, screenwriter, and pop culture blogger. The records may be stored on the hard drive of the local computer or, ideally, on a secure networked server or cloud-based location. It can take minutes if not hours to locate a few files in a large paper filing system . What duty of care means in children and young peoples settings. Some time ago, manual databases were used to track and report the enormous amount of data in schools, stores, telephone systems, etc. Also, if youre looking for high-quality resources such as journals and articles, pdf files, videos, research papers, e-books, and other secondary literature to write your assignment task, then we can certainly help you out. These cookies will be stored in your browser only with your consent. Use of these names,trademarks and brands does not imply endorsement. Searchable PDF is even better. 2.4 Support audit processes in line with own role and responsibilities. To meet these assessment criteria, you must be able to describe the features and demonstrate the practices that ensure data security. Demonstrate practices that ensure security when storing and accessing information. As care workers, we will create, maintain and update many records as part of our day-to-day practice, so it is important to have an understanding of the principles that underpin good record-keeping. Promote Effective Handling of Information in Care Settings. A 2. Although we have talked about some of the practices you should follow to ensure the security of confidential information in your work setting, it is important to highlight that each organisation is different and will have different systems and ways of working. We also use third-party cookies that help us analyze and understand how you use this website. But opting out of some of these cookies may have an effect on your browsing experience. Having secure systems for recording, storing and sharing information is essential in health and social care settings because we handle sensitive information and must ensure the confidentiality of the individuals that we care for and the colleagues that we work with. The act also enables people to make sure that their information is being handled correctly. Immediately a new document is entered, your system should be able to index and store it appropriately. Manual File System: Electronic File System: 1) Process limited volume of data: 1) process a large volume of data: 2) uses paper to store data: 2) use of mass storage devices in computer itself: 3) the speed and accuracy is less: 3) more speed and greater accuracy: Freedom of Information Act 2000 Health & Social Care Act 2008 - Essential standards 2.1 Explain how to maintain records that are up to date, complete, accurate and legible 2.2 Describe practices that ensure security when storing and accessing information 2.3 Describe features of manual and electronic information storage systems that help ensure . Used by Google DoubleClick and stores information about how the user uses the website and any other advertisement before visiting the website. You can write to the department with a request form or a letter requesting access to the information. Get expert help in mere Larger organisations will have a dedicated data protection officer that you can approach with concerns. Understand why effective communication is important in the work setting. Non-compliance with the Data Protection Act is a criminal offense. An electronic database is one that is computerised, and can be accessed/manipulated using computer applications. Personal data shall be accurate and, where necessary, kept up to date, Personal data shall not be kept for longer than is necessary for the given purpose(s), Personal data shall be processed in accordance with the rights of the data subjects, Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data, Personal data shall not be transferred out of the European Economic Area unless that country ensures adequate protection for data subjects rights, Your organisations data protection officer, Your organisations policies and procedures. Students (upto class 10+2) preparing for All Government Exams, CBSE Board Exam, ICSE Board Exam, State Board Exam, JEE (Mains+Advance) and NEET can ask questions from any subject and get quick answers by subject teachers/ experts/mentors/students. Sometimes it is hard to do all the work on your own. The cookie is used for targeting and advertising purposes. A secure system is a way of storing data that only allows access to information by authorised people. Electronic databases allow easy input and editing of data Electronic databases enable automatic updating and recalculating of data Electronic databases make it easier to query, search, filter and retrieve required data. The Council of State Historical Records Coordinators (COSHRC) is an organization representing State Historical Records Advisory Boards (SHRABs) in each state, the District of Columbia, and the territories of American Samoa, Puerto Rico, and the Virgin Islands. Assignment 2: Good practice Produce a leaflet that describes and explains the procedures which promote good practice in maintaining and storing manual and electronic records and ensure security. This website uses cookies to improve your experience while you navigate through the website. with free plagiarism report. This domain of this cookie is owned by agkn. Backup files The process of creating copies of electronic documents and storing them in another location such as an external hard drive. File storage, also called file-level or file-based storage, is a hierarchical storage methodology used to organize and store data. 1.2 Summarise the main points of legal requirements and codes of practice for handling information in care settings. 2.1 Describe features of manual and electronic information storage systems that help ensure security. The information can take various forms (including identification data, diagnoses, treatment and progress notes, and laboratory results) and can be stored in multiple media (e.g., paper, video, electronic files). This cookie is set by Google and stored under the name doubleclick.com. A properly secured system should feature multiple layers of protection to ensure the security of your documents. PhDessay is an educational resource where over 1,000,000 free essays are Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors. It appears to be a variation of the _gat cookie which is used to limit the amount of data recorded by Google on high traffic volume websites. 1. This cookie is installed by Google Analytics. Q 2. The cookie is set by pubmatic.com for identifying the visitors' website or device from which they visit PubMatic's partners' website. 6) Efficiency is maintained throughout and wont feel bore and tiredness. Records should ideally not be removed from the secure storage location, or if they are then procedures must be followed to ensure that they are not left in an insecure area. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. 3.1 Support others to understand the need for secure handling of information. It is the tone of voice that you are using and the way you portray how you are feeling, for instance the way. 2.1. Analyse factors that can trigger stress, 9.1. 1. 2 There are many different ways to ensure security when storing and accessing information: Passwords on computers enable unauthorised people from accessing records as well as emails Keeping records locked away in a filing cabinet/cupboard with a key that only someone who is authorised to open it has the key. The cookie is used to collect information about the usage behavior for targeted advertising. can use them for free to gain inspiration and new creative ideas for their writing Data entry and integration is fast, information gets stacked and processed for real time usage. One bin system In the one bin system a bin or storage container is filled with stock. 2. Get solutions of assessment that are approved by CAVA accessors, also get assessment help for all mandatory units of NVQ/QCF level 3 diploma in health & social care. There are a few features that manual and electronic information storage systems have in common that help ensures security. For the effective running of your operations, collaboration and interaction with documents are vital. If youre GP was to disclose information about you to your mother or father without your consent this would be going against the Data Protection act which could lead to the GP being prosecuted for committing a criminal offense and being non-compliant. This cookie is set by Addthis.com. Order custom essay Understand How to Handle Information in Social Care Settings The cookie is set by Addthis which enables the content of the website to be shared across different networking and social sharing websites. Demonstrate practices that ensure security when storing and accessing information According to this rule, confidential records may be retained on computer systems, and the number of individuals with access to these systems is maintained to a minimum. 2.3 Maintain records that are up-to-date, complete, accurate and legible. These cookies will be stored in your browser only with your consent. A 2. Get solutions of assessment that are approved by CAVA accessors, also get assessment help for all mandatory units of NVQ/QCF level 3 diploma in health & social care. 2.1 describing features of manual and. Demonstrate practices that ensure security when storing and accessing information, 1.2. Secure systems will also protect data from other risks, such as fire, flood or mechanical/electronic failure. Investing in an electronic document storage system is as good due to its ability to protect the stored documents while at the same time providing secure access to approved personnel. ?>. Automatic reporting is one of the key features of electronic storage systems. Legislation underpins the work we carry out and we must always ensure that we are working within the boundaries of the legal system. The act also enables people to make sure that their information is being handled correctly. 1. Who do you collect information about at work? 2.1 Describe features of manual and electronic information storage systems that help ensure security. Mari Laatre folderit.com. For POP Transactions, ensure that the Paper Check date and the processing. An electronic system is usually password protected which ensures only specific staff can access the information. In other words, data is stored in files, the files are organized in folders and the folders are organized under a hierarchy of directories and subdirectories. System is dependent on good individuals. The cookie is used for targeting and advertising purposes. This is often achieved by password protecting the information so that only individuals that have an authorised username/password combination can access it. Let us help you get a good grade on your paper. For example if you visit a service user in the morning but no longer need their records it should be put in the secure location out of reach of others who are not authorised to use this. STOCK RECORDING SYSTEMS 9. For example, if a doctor reduces the dosage of an individuals medication, the record should be adjusted immediately to ensure that the individual is not given an overdose. The cookie is set by Addthis which enables the content of the website to be shared across different networking and social sharing websites. The purpose of the cookie is to determine if the user's browser supports cookies. But opting out of some of these cookies may have an effect on your browsing experience. Information can be either physical or electronic and needs to be managed efficiently. This could include checking things like if the organisation is complying with GDPR, if staff are following procedures correctly or if records are regularly being reviewed and kept up-to-date. Examples of DBMS software include: Microsoft Office Access, dBase, SQL Server, Oracle, MySQL, Informix, DB2, Paradox, FoxBase, FileMaker Pro, Lotus Approach, etc. These cookies can only be read from the domain that it is set on so it will not track any data while browsing through another sites. Promote Effective Handling of Information in Care Settings for theLevel 3 Diploma in Adult Careexplores the importance of accurate record-keeping and the storage and security of information. Policies and procedures will also contribute to secure systems. Large ongoing staff training cost. Summarise the main points of legal requirements and codes of practice for handling information in care settings, 1.1. 1 Explain how working relationships are different from a personal relationship; a working relationship is different because of boundaries, in a. Features and Benefits. We have years of experienced writers who not only provide professional assistance to you but also take care of all your thesis need. In summary, going for a computerized payroll system would be more economical . Although this is less of an issue these days with the introduction of digital systems, we should still ensure that we use correct spelling and grammar to aid comprehension. Second, its important to back up electronic files routinely, preferably to an external hard drive or cloud storage service. your own essay or use it as a source, but you need It is used to persist the random user ID, unique to that site on the browser. 2.3 Maintain records that are up-to-date, complete, accurate and legible. if any records are taken out of the secure location to be used in updating or retrieving information from they are to be kept away from unauthorised users. This is a pattern type cookie set by Google Analytics, where the pattern element on the name contains the unique identity number of the account or website it relates to. This cookie is set by doubleclick.net. February 20, 2023. .Create and maintain relationships .To teach and to learn .To share. Duty of care in. The cookie is used to collect information about the usage behavior for targeted advertising. How do you protect your computer at home? support@phdessay.com. This improves filing accuracy besides saving you time. Principle 6 understand and comply with the law.Principle 7 the duty to share information for individual care is as important as the duty to protect patient confidentialityPrinciple 8 inform patients and service users about how their confidential information is used. Always making sure there is a backup of document paper documents should be photocopied and stored in a filing cabinet that is labelled. It is used by Recording filters to identify new user sessions. Q 2. Cloud storage A cloud service that hosts electronic information which can then be accessed by authorized individuals from any computer or device as long as they have the correct login credentials. This cookie is set by pubmatic.com for the purpose of checking if third-party cookies are enabled on the user's website. The downside to managing on-line records over time can be the extensive accumulation of records and the associated costs. Did you know that we have over 70,000 essays on 3,000 topics in our Needs an initial training for those who will maintain the payroll system. Manual information storage systems. The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional". (I. e. amended information, updated records etc. ) cite it. Electronic systems will also record who, when and what time the records have been accessed and what the person was doing when accessing the information.